Printing/Emailing/Exporting Records

Printing, emailing or saving records is a simple process. First search. Then use the Keep button to select the desired records (Figure 810 and 820). At present you may select no more than 200 records at time(?)

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Figure 810: Using Keep to select records from a hitlist

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Figure 820: Using Keep to select records from a single record display

After you have selected all the desired records, click the Kept button (Figure 830).

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Figure 830: Listing Kept Items

A screen like Figure 840 will appear. From that screen you will be able to control record formatting, sorting, etc., and issue the actual print or email command.

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Figure 840: Formatting and Printing/Emailing Kept Items

Kept records are retained across multiple searches, until you logout. So the list of books on the Kept page expands with each record marked Keep, and all Kept records are referenced when you view, print, or email your Kept records. If you do a new search and retrieve some records marked Keep in an earlier search, the records will not automatically show as marked on the hitlist page, but they will all show on the Kept list. If you keep the same item twice (maybe in two different searches) it will not result in a duplicate on the cumulate Kept list.

Printing/Saving to disk

See Figure 840. You may deselect some titles if you wish.

You may sort by author, title or call number. A call number sort is most efficient if you plan to retrieve all the items from the stacks. Sort is currently limited to 200(?)

"Brief" View of Records saves paper and ordinarily includes enough information of a full bibliographic citation.

There are two format options: formatted and flat ASCII. You will always want "formatted". Flat ASCII prints a pseudo MARC format with tags/field labels in front of every field. If you need true MARC format, use a Z39.50 client to search and download records.

Finally, click the Print button. BIBLOS will run a report in background. This may take a few seconds. The selected records will appear. To print the results, select the file command in the browser menu, then the print command. To save to disk, select the file command in the browser menu, then the save command. You will probably want to save as plain text, not html.

E-mailing

The procedure for mailing is almost identical to the procedure for printing. Supply your full Internet address (e.g., archangel@aol.com) in the address box and click "Email." BIBLOS will run a report. This will take a few seconds. Then the system will respond "Search results were mailed." If you mail a large file, it may arrive as an attachment.

Downloading via Z39.50 (e.g., into EndNote)

Z39.50 is a protocol (standard) for searching databases. BIBLOS supports this standard. Many bibliographic citation database management programs like EndNote, Library Master, Papyrus, ProCite, and Reference Manager are able to open a Z39.50 connection, search the database, and import records. This is a very slick way to capture records, much better than printing or emailing citations. See the Z39.50 page for information on how to configure your Z39.50 client to connect to BIBLOS and download records.

Advance to next chapter in tutorial.